User Manual

Journal Entry

Purpose

Enter general purpose bookings to your accounts.

Procedure

GL Posting

  • Select date (Journal Date means the date when the entry takes effect, Document Date means the date when the document/receipt has been generated, Event Date means the date when an according event takes/took place effectively; Event Date and Journal Date often are the same).
  • Check reference number; if you need to change it just enter another one
  • Go to Account Code column and specify account code you want or go to Account Description field and select account from drop-down list
  • Select the Dimension of the item for which the Journal entry is made
  • Select Dimension 2 from the drop-down list
  • Enter an amount to Debit or Credit
  • Click Add Item
  • Click Process Journal Entry to enter the document in the journal

Tips and Tricks

  • If you don't see an account on the list, add it to the Chart of Accounts; an account can be added in another browser window while editing a document; page refresh may be required in order to see the new account on the list
  • The reference number is incremented automatically; if different reference number is entered manually in the field, it is not updated in Forms Setup
  • Documents entered in this screen are called Journal Entry in the whole system
  • Inquire journal entries in Journal Inquiry
  • Journal entries can be modified in GL-FMS -> Journal Inquiry unless the fiscal year is closed
  • Journal entries can be voided in Config -> Void a Transaction